Engage
Invite and collaborate with suppliers, from one link to a sealed bid
Invite the whole category from your vendor network, answer every question once for every bidder and collect signed compliance documents before a response is submitted.
Your vendor network
Your suppliers, organized in the taxonomy your team already uses
Map suppliers to NIGP codes, UNSPSC or a category tree you define. Certifications, insurance status and bid history sit on the record, so the next event starts with a list instead of a search.
One list, kept current by the suppliers themselves
Vendors maintain their own profile, categories and documents, so your team stops re-keying W-9s and chasing expired certificates of insurance.
- Categorize by NIGP, UNSPSC or your own category tree
- Track DBE, MBE, WBE, SBE and veteran certifications with expiry dates
- See bid history, award history and past performance in one place
- Grow the list as new suppliers register from public postings
Invitations
Invite by category, and send one link that just works
Select a commodity code and invite every qualified supplier at once, or pick from your vendor list. Each supplier gets a single link that opens the solicitation, with no account to create before they can read what you posted.
Reach the whole category, not the four names you remember
Bulk invitations widen the field without new outreach work, and the public posting keeps working after the invitations go out.
- Invite in bulk by commodity code, or select suppliers individually
- Send one link per vendor, with no registration wall in front of the documents
- Advertise publicly so new suppliers can find and join the solicitation
- Watch the plan holders list build as vendors open and download
Reach
One invitation reaches every qualified supplier in the category
A public posting and bulk invitations expand the competitive landscape of a bid, so more qualified suppliers respond without more outreach work from your team.
Questions and addenda
One question thread, one official answer, delivered to every bidder
Suppliers submit questions through the portal instead of calling the buyer. You draft the official response, publish it as a numbered addendum, and every plan holder receives it at the same moment.
Fair treatment you can prove
The question deadline, the questions asked, the answers issued and who received them are all part of the record, which is exactly what a protest or an audit asks for.
- Collect questions in the portal, attributed and time stamped
- Draft answers internally before anything is published
- Publish as a numbered addendum to every plan holder at once
- Require addendum acknowledgment before a bid can be submitted
Compliance before submission
Every required document, signed before the bid is submitted
Required forms are completed, signed and acknowledged inside the response, so omissions that disqualify a bidder are caught before the deadline.
Forms and signatures inside the response
Required forms are completed and signed electronically, with no printing or scanning.
Addenda and certifications on the record
Every addendum acknowledged in writing, and DBE, MBE and WBE documentation captured with dates.
Sealed until the deadline
Nothing is visible to your team before bid opening, and every submission is time stamped to the second.
Free for suppliers
No fee to register or bid, and the full engagement record exports in one click.
Through to bid opening
See who is bidding while there is still time to act
Watch completion per bidder, send reminders to plan holders who have not submitted, then open every response together at the advertised time.
Live
Bidder tracking
Plan holders, responses started and forms outstanding, updated as suppliers work.
Sealed
Confidential until opening
No one on your side can view a response before the published deadline, and the record shows it.
Ready
Handed to the committee
Responses land in the evaluation workspace already mapped to your published criteria.
Built for how you buy
Private or public, your bidders get the same clean process
Private sector
Wider fields, less chasing
Invite the whole category instead of the incumbent, keep every clarification in one thread and get comparable responses back without a week of follow-up.
- Bulk invitations by category
- Structured pricing and narrative responses
- Live visibility into who is actually bidding
Public sector
Fair, documented and defensible
Equal information to every bidder, an exportable plan holders list, addenda acknowledged in writing and sealed responses until the advertised deadline.
- One official answer issued to all plan holders
- Required forms signed before submission
- Diverse and small business certifications captured
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